Parkfields Community Centre:
Making a Difference, Together

Conditions and agreement for the hire of Parkfields Community Centre 

Whenever Parkfields Community Centre management committee hires out any part of our premises, a written agreement will be in place so that both the management committee and the hirer know their rights and responsibilities. 

Parkfields Community Centre: The Management Committee will provide clean premises and the facilities to clean up at the end of your session. Tables and chairs, if required, may be available on request. Crockery, cutlery and other equipment may be available on request if available. These must remain on the premises. The use of the kitchen to make teas and coffees is included in the room hire charge. There will be an additional charge for use of the cooker, if it is available. The Management Committee shall not be liable for any loss due to failure in supply of electricity, gas, leakage of water or fire, Government restriction or Act of God, which may cause the Premises to be closed or the hiring to be interrupted or cancelled. 

The Hirer agrees: Parkfields Community Centre management committee cannot be held responsible for loss or damage, including personal injury and death, sustained at Parkfields Community Centre associated or connected in any way with the event(s) / activity or control of event(s) / activity to which this hire relates. Hirers must arrange their own insurance cover appropriate for the activities in which they may be engaged and must provide their own first aid materials and equipment. All accidents must be reported to the Administrator. The Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents, arising out of the actions of the Hirer and / or their invitees. The Hirer is over 18 years of age. The Hirer shall, during the period of the hiring, be responsible for: ensuring that a responsible adult will always be present for the duration of the hired period; supervision of the premises, the fabric and the contents; their care, safety from damage however slight or change of any sort; the behaviour of all persons using the premises whatever their capacity, including proper supervision of the grounds and car park; the orderly and safe admission and departure of all guests; 

• keeping music to a reasonable volume so as not to cause nuisance or disturbance to local residents;
• the security of the Centre and persons in it during the hire period ensuring that only authorised persons are allowed access to the premises;
• removing all items relating to their hire at the end of the hire period, including waste;
• leaving the premises in a clean and tidy condition;
• shutting the windows and doors, and turning off the lights in the rooms hired at the end of the session;
• reporting, as soon as possible, any failure of equipment belonging to the Centre or unsatisfactory conditions, to either the Administrator or Caretaker.
• The Committee reserves the right to halt any function not properly conducted.   The Hirer shall not use the Centre for any purpose other than that described in the Hiring Agreement. The Hirer shall not sub-hire or use the premises or allow it to be used for any unlawful purpose or in any unlawful way, nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies. This includes contravention of the law relating to gaming, betting and lotteries. 
• Alcohol is not allowed to be brought into or consumed in the Centre.
• Smoking is not permitted anywhere in the Centre.
• No prohibited drugs or substances shall be brought into the Centre.

Times of hire stated on the booking form must be adhered to. Times of hire include setting up / clearing away of rooms. 

To cancel a booking three days notice is required otherwise a charge will be made. Parkfields Community Centre management committee reserves the right to refuse and cancel a booking.

Fire and other hazards. The Hirer shall ensure that there are no obvious fire or other hazards jeopardising the safety of any person or which could cause damage to the Centre or surrounding buildings.  The Hirer shall ensure that all exit routes of the premises are left unobstructed during the function. Flammable substances shall not be brought into, or used in the Centre or surrounding buildings.   The Hirer shall ensure that a responsible person appointed by the Hirers will familiarise themselves with the operating instructions for the fire extinguishers, the fire exits and the fire alarm. The Hirer is advised to visit the Centre prior to the hire date, to see the fire exits and fire extinguishers in the area of hire. The Hirer shall ensure that any electrical appliances brought by them to the Centre and used there shall be safe, in good working order, and used in a safe manner in accordance with the Electricity at Work Regulations 1989. No electric or gas fires or heating equipment of any description is allowed into the Centre. 

Animals. The Hirer shall ensure that no animals (including birds) except assistance dogs are brought into the premises, other than for a special event agreed to by the Administrator. No animals whatsoever are to enter the kitchen at any time. 

Food. The Hirer shall, if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations. In particular dairy products, vegetables and meat on the premises must be refrigerated and stored in compliance with the Food Temperature Regulations. 

Safeguarding children and vulnerable adults. If the Hirer’s activities involve children, or vulnerable adults then the Hirer is required to ensure that they are protected at all times, by taking all reasonable steps to prevent the occurrence of any injury, loss, damage or harm and that all appropriate statutes and protection guidelines are complied with. For further details please read Parkfields Community Centre Safeguarding policies. 

Updated 28/02/2024